Words Over Waltham Forest

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Posted: May 9th, Deadline May 29th 2013

26 October -17 November 2013

Tell tales, spin stories, recite rhymes, loosen tongues as Words over Waltham Forest celebrates creative writing, literary inspired art, reading, freedom of expression, language and literature across Waltham Forest.

Poetry on Pavements by Henrietta Lynch
E17 Art Trail ©Mark Burton 2012

Words over Waltham Forest is a 3 week borough-wide festival taking place from 26 October to 17 November. The aim of the festival is to host language and literary inspired events in all forms – spoken word, on the page, in art, performance, and in everyday communications. We want it to be a celebration of the diverse community in which we live and of the creative people who live, visit and work here. We want to showcase the creativity, sharing and enjoyment of words already happening – at book clubs, poetry groups, in libraries, in people’s homes, in cafes and community centres - as well as to invite and encourage wider participation from fresh audiences and create new work.

Being the start of Autumn, October and November are always an exciting time of year with various celebrations taking place which may inspire some of your event ideas: including Black History Month; Halloween; Bonfire Night, Diwali and the UK’s first national Family Arts Festival.

Get Involved

The festival, which is in its first year (but not its last), has been developed through a collaboration between Artillery, Waltham Forest Libraries, Waltham Forest Arts and Education Network, MENCAP and Arts in Waltham Forest (Apex Arts). The knowledge and

The Wandering Scribe
E17 Art Trail ©Katherine Green 2012

experience of this group equates collectively to an exceptional track record in promoting, marketing and managing exciting community events and activities, bringing artistic and creative talents together to delight and inform new and existing audiences.

As we develop our programme we are inviting expressions of interest from arts organisations, workshop leaders, poets, authors, schools, artists, venues, creative writers and community groups who would like to run projects, host events, run workshops that explore the use and influence of words in all their forms as part of the festival. We hope to develop a festival programme that reflects the diversity and creativity across the borough. What takes place during the festival will, in large part, be determined by the participants. If you have an idea, skill, event or project you’d like to bring to the festival then get in touch now. If you are interested in hosting an event but are looking for a venue, Waltham Forest Libraries have some capacity to offer free library space in which to deliver your events. Please indicate if you would like to be considered for this and include proposed dates and times for your event where this is known.

What’s on Offer?

All events on the festival programme will be marketed and promoted throughout Waltham Forest and beyond via print and digital marketing, press coverage and a dedicated interactive festival website. Artillery – the organisation behind the well-established E17 Art Trail – will be producing a comprehensive printed programme of events happening throughout the community.

There are 2 key ways that you can get involved:

Forest Poets at the William Morris Gallery
E17 Art Trail 2012 ©Nicola Tree

1. Submit an event listing
If you would like to host an event during the period of the festival that does not require funding or if you already have a planned event that will tie in with the theme of the festival we can include this in both the printed and online version of the festival listings and include it in publicity. We have yet to decide on ticketing and box office options for the festival outside of those free events being hosted within the libraries. We will liaise with you on these options as our plans for the festival develop so that we can include links to your own ticketing options where appropriate or include your event within an over-arching festival box office. We want to include a wide variety of creative events and activities aimed at diverse audiences and so we have a form to collect as much information about your event and activity ideas as possible. This will also help us to plan our publicity. As a contribution toward administrative and print costs, there will be a small fee for event listings of £35. There will be a limited number of free listings available for non-commercial individuals / organisations, offering events free of charge, which are open to all (i.e. reading groups, new poets / authors). If you would like to get involved and think that you or your organisation are eligible then please get in touch. Download an event proposal form for each event listing you require. Send your event proposals to events@artillery.org.uk


2. Apply for a grant
Individuals and organisations are also eligible to apply for small grants to support the delivery of projects. These grants are being funded by Waltham Forest Libraries to support interested parties in delivering an event in one of the 8 libraries throughout the borough. The details of these grants are as follows:

Grant Number available
£500 1
£250 4
£150 10
£50-£100 15

Note: Grants will be awarded based on the detail of each project proposal submitted as well as the overall programme schedule, ensuring that the festival is far reaching, in terms of age, diversity of audiences, geographical location and type of events (art, poetry, spoken word etc.). These events will also be listed in the event directories.

If you would like to apply for one of the available grants: please fill in the application referring to the guidance notes.


If you are interested in applying for one of the above offers or participating in the festival in anyway, please send your project / event idea and grant application (if applicable) to events@artillery.org.uk

DEADLINE for expressions of Interest: Wednesday 29 May, 5pm

Networking Event: Tuesday 21 May, Walthamstow Library, 7 – 9pm

If you’re interested in participating or finding out more about the festival, then join us at this networking event. Mingle with other artists, writers, authors, community groups and interested participants. Discuss your ideas or explore opportunities to collaborate before submitting your proposal. You will also have a chance to meet the organisers and get your questions answered.

To help us understand how many people will be coming along on the night, it would be great if people could register via Eventbrite at: www.wownetworking.eventbrite.co.uk
However, you can just drop in on the night – we look forward to speaking to you all.


Artist opportunity – create an image for Words over Waltham Forest

Could you create a logo/image to represent the upcoming Words over Waltham Forest festival?

We’re looking for an image that incorporates the festival title and can be applied across all publicity, programmes and both printed and online communications. The festival aims to surprise, entertain and involve people across the borough. We aim to create a wide programme of activities – traditional literary events combined with more extraordinary celebrations of the written and spoken word. Can you create an image to reflect the diversity of the festival and appeal to a wide audience? We are open to any creative approach, we are looking for something clear and simple which includes the festival title - this might be a purely typographic image.

We will require a high resolution image which can be applied to printed materials and as an attention grabbing header for a website. We are offering a fee of £200 for a finished image. The chosen artist will be credited on our publicity.

If you are interested please send your initial ideas to laura@artillery.org.uk by no later than 29 May. The selected artist will need to provide finished artwork as a high resolution image (preferably a vector based graphic) by no later than 12 June.

Sponsorship Opportunities

Words over Waltham Forest is a borough-wide festival aimed at residents of all ages, backgrounds and interest groups to celebrate writing, reading and the use of words in all its forms. The festival will be widely publicised to encourage participation and attendance at festival events throughout October and November. This is an opportunity for local businesses to promote their business while demonstrating their engagement with the local community, support for literacy and creativity across the borough and contributing to local regeneration.

Artillery has a demonstrable track record in marketing and promoting community events and activities. The E17 Art Trail was first established in 2004 and became an annual event which last year involved over 3,000 artists. Press coverage for the Art Trail included radio interviews, London-wide, national and local press features, interviews and listings. It is envisaged that Words over Waltham Forest will receive similar promotion.

Contact us now if you would be interested in supporting the festival as a named sponsor. The success of the festival will depend on the support of local funders and sponsorship from local businesses. Contact Penny Rutterford now on 07714 538358 or email penny@artillery.org.uk to discuss how your business can get involved.


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